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Landlord Gas Safety Certificate and Boiler Service As a landlord, it's your responsibility to ensure that all gas appliances, flues and chimneys undergo annual checks. You should also provide a copy to your tenants. If the engineer considers an appliance or installation to be immediately dangerous, they will ask for permission to cut off the gas supply and suggest that inspection hatches be installed. What is the definition of a Gas Safety Certificate? A gas safety certificate issued by a landlord is an official document that proves that all gas appliances and flues within the rental property have been checked by a qualified gas engineer. Landlords are legally required organize a gas safety check every year for each rental property they own. The inspection is conducted by an Gas Safe registered engineer and checks to ensure that all pipework appliances, flues, and pipes are in good working condition and that they are in compliance with the safety regulations. The law also requires landlords to provide tenants with a copy of the CP12 Gas Safety Certificate, (Gas Safety Record) at the time of every annual inspection and test for gas safety. The certificate should be provided to tenants within 28 days following the Gas Safety Inspection and to new tenants at the beginning of their tenure. CP12 is an abbreviation for the CORGI Proforma 12 which was employed by the Council for Registered Gas Installers (CORGI) before it was replaced by the Gas Safe Register in 2009. The form contains the date of the most recent gas inspections and tests, their results, any actions required to be taken, as well as the name and name of the engineer who performed the check. If the Gas Safety check highlights any issues with a gas appliance, the engineer will advise on what needs to be done to make it safe for use. If a device is deemed immediately dangerous or abnormally lethal, the gas supply must be turned off until the issue is fixed. If a tenant refuses to allow access for the gas safety checks to be completed it is an infraction that is punishable by law. A landlord may apply to the courts for an injunction if necessary, however it is generally easier to simply send a strongly worded letter explaining the reason why the checks are made and what they will involve. This can make a tenant more hesitant to allow access and, if not, the landlord might be required to begin the process of eviction. How often should I get a Gas Safety Certificate? The law requires that landlords and letting agents are required to conduct an annual gas safety inspection on all gas appliances and chimneys they offer to their tenants. This is to ensure that their equipment is safe for use and that there aren't any leaks of gas in the property. This is an essential obligation and landlords must ensure that they have their gas inspections completed by a certified gas engineer. The Gas Safety Certificate, formerly known as the Gas Safety Check Record, is a legal document which indicates that an engineer completed a gas check within the last 12 months. It is issued by the landlord and must also be given to the tenant to verify the security of the gas supply. It is valid for 12 months and has to be renewed each year. A landlord who does not provide a Gas Safety Certificate for their tenants could be penalized. It is therefore crucial for landlords to ensure that their Gas Safety checks carried out at a timely basis and keep a copy of the documentation in case a tenant requests it. Installing inspection hatches on all gas appliances is a good idea since it allows engineers to quickly access the appliances for annual inspections. The engineer will label the appliance as being at-risk and may suggest that the tenant refrain from using the boiler until the inspection hatch has been installed. Landlords must also give tenants at least 24 hours' notice prior entering the property to conduct Gas Safety Checks. This will allow tenants to prepare for the visit and provide permission, if required. If a tenant does not allow entry to the engineer the landlord must explain the reason why it is necessary and what will happen if the tenant refused. If the tenant is unwilling to allow the engineer entry, the landlord may think about evicting the tenant in accordance with section 21 of the 1988 Housing Act. What happens if you don't own a Gas Safety Certificate? In essence, it is the landlord's legal obligation to ensure that their property is equipped with a valid gas safety certificate prior to the time tenants move into the property. Failing to do so is an offence that can result in landlords being charged and liable to heavy fines. The regulations require that landlords must also furnish copies of the gas safety records to their tenants upon request. Gas Safe registered engineers must visit the rental property of the landlord to perform a gas inspection on all gas appliances. During safety certificates will be able to identify any issues that could present a danger for tenants. They will then issue an CP12 gas safety certificate, which is known as the Landlord Gas Safety Record or a Gas Safety Certificate. This is a crucial piece of documentation that every tenant should get a hold of and keep. The document contains information about gas installations in a rental property as well as the date they were tested as well as their expiration dates. It can help tenants spot any issues with their appliances or installation and ensure that they are aware of how to contact a Gas Safe engineer to have them tested. Landlords are required to provide their current and new tenants with a gas safety report within 28 days of the date that the engineer visits their property. The landlord is also required to provide an original copy of CP12 at the beginning of the tenancy. Landlords who fail to provide an original copy of the gas safety certificate may be prosecuted under the rules and could face unlimited fines or six months imprisonment. In the same way, landlords must make sure that their properties are equipped with carbon monoxide alarms and can arrange for them to be tested every month. If an alarm is not working, the landlord must make the necessary repairs. The rules around this apply to council, private, and housing association landlords, as well as licensable Houses of Multiple Occupation (HMOs). In June 2017 the High Court decided that it was illegal for landlords to issue Section 21 notices if they did not provide their tenants with a valid gas safety certification. The ruling was by reference to the law which stipulates that landlords with assured shorthold tenancies must obtain an approved gas safety certificate for their property prior to the time tenants move in. How can I obtain a Gas Safety Certificate (GSC)? Landlords are legally accountable for ensuring that gas appliances, flues, and pipework in the homes they lease out are safe. Gas Safety (Installation and Use) Regulations 1998 deal with this. In order to comply with the regulations, landlords are required to organize annual gas inspections of all the gas appliances and flues that they provide for use within the property. This is known as a CP12 gas safety certificate. It must be filled out by a licensed Gas Safe registered engineer after each inspection. It's also a good idea for landlords to look into having a boiler service carried out simultaneously with the CP12 inspection, since this will ensure that all gas appliances are working correctly and safely. Gas engineers can offer the combination CP12 inspection and boiler service at a reasonable price. They will examine the seals of boiler burners as well as look for leaks and cracks in the flue system and clean the heat exchanger, and carry out general maintenance. The CP12 document is often called the 'landlord's gas safety certificate', although it is officially called the Gas Safety Record documentation. It contains the results of the safety inspections, and details of any problems or actions that must be taken care of. Landlords are required to provide their tenants the CP12 document no later than 28 days after the Gas Safety Check is completed. It is essential that the landlords or letting agents permit Gas Safe registered engineers to visit the property for safety checks and maintenance. It is a good idea to inform tenants about the necessity of allowing access, and explaining that the gas engineer will help keep them safe from carbon monoxide poisoning. If the tenant refuses to allow access, the landlord or agent must state the legal requirements in writing. They should then visit the property and force entry if required. Gas Safe ID cards should be requested by tenants prior to they are allowed to enter the property. This will ensure that the engineer has the necessary qualifications to work on your home's systems and can therefore be trusted to carry out the safety check. It is also important to keep in mind that the gas engineer is legally able to disconnect faulty equipment and cut off your gas supplies when necessary.